Travel Tips and FAQs
Smart Center Online Tutorials
The Smart Center has created an online tutorial for travelers. This guide explains the travel process and provides information regarding allowable expenses and necessary documentation required for reimbursement. and a reviewer tip sheet for department approvers.
The Smart Center has also created a Reviewer Tip Sheet to assist department approvers in reviewing travel request forms.
Where do I begin? What happens once I submit my travel request?
Tips for submitting receipts
Detailed original receipts are required for reimbursement of airfare and rail tickets, parking, car rental (without LDW/CDW for university employees), ground transportation (e.g., taxi), lodging, registration, car rental fuel and meals in excess of per diem. Click here to see University travelers' guide.
Meal Per Diem
According to the University System Travel Policy, "a partial day's travel is eligible for meal(s) consumed when travel time encompasses a period of two hours before and two hours after that (those) meal(s)".
Please note, any meals provided by the conference or on flights are not reimbursable.
What can be paid through the Smart Center using their Travel Card?
Please refer to Travel Card Payment Services if you need airfare, travel insurance, hotel, car rental or limousine services paid directly by the university.
Make sure you have all the required information for non-employee travelers.
What is the reimbursement procedure after I return from my trip? Once I submit the expense statement paperwork?
- Expense Statement Approval Process
- Expense Statement Reimbursement Processes
- Employee In-state Travel
- Expense Statement Checklist
How do I calculate my foreign travel expenses to properly complete my expense statement?
Step-by-step instructions on how to use Internet resources to find foreign conversion rates. More information.